To be Microsoft-compatible, WPS uses the Ribbon interface, as Office has since 2007. The WPS Ribbon menu doesn't exactly copy the icons from Office but has everything except Citations. I have a small office (6 PC's) who are currently using a mixture of Office 2003 (three PC's) and Open Office. The issues is the users do not like the interface of Open Office. The three PC's with 2003 are being replaced in the next week or so it will be a bigger issue when those users lose MS Office as well. Even if you use WPS to connect to a network, you won’t have to repeat the process without having to push the WPS button again. Your device won’t have a problem remembering the necessary data to connect to the network. When using WPS, there won’t always be a button to press. Some devices support WPS, but won’t have the button.

WPS Office is a free, small and fast office suite, that provides you three powerful applications known as Writer, Spreadsheets and Presentation. It is highly compatible with MS Office while presents a similar interface to the latter. WPS Office can be used for free, however, you will be subject to a fair share of ads during your usage, but its nothing too unmanageable. The office suite comprises of a word processor.

Calling WPS Office an alternative to Microsoft Office is seemingly inadequate, seeing that it pretty much mimics the entire look and feel of MS Office and adopts an array of its basic features as well while adding some useful novel features. WPS Office can be used for free, however, you will be subject to a fair share of ads during your usage, but its nothing too unmanageable. The office suite comprises of a word processor, spreadsheet and presentation tool mimicking Word, Excel and PowerPoint. This user-friendly office suite is packed with features and is fully compatible with MS Office documents which facilitates easy sharing with Office users. There are also free versions of WPS Office for Linux and Mac systems, as well as a free WPS Office app for Android and iOS devices. However, we will just be looking into WPS Office for Windows in this Level Up. Here’s a list of lesser-known tips and tricks for WPS Office.

Paragraph layout mode

WPS Office has a distinctive paragraph adjustment tool that allows users to modify the characteristics of paragraphs intuitively by simply using the mouse instead of having to go through multiple arduous steps to do the same. To enable ‘Paragraph Layout’ mode, head over to Home > Show/Hide Editing Marks > Show/Hide Paragraph Layout. Click on this and then highlight a paragraph. You’ll see an icon pop up on the left side of the paragraph that looks like a bookmarked paper. Click this icon and you will enter paragraph layout mode. You can now drag and alter paragraph characteristics such as first-line indents, left and right paragraph indents, line space between paragraphs and more. The paragraph layout tab has other options such as line spacing and character spacing.

PDF conversion and editing

Editing a PDF file and converting it to different formats can be quite a cumbersome process. WPS Office has an inbuilt PDF converter that lets users change PDF files to Word, Excel or even PPT files, just by following a few steps. The converted file will attempt to resemble the original PDF as closely it can, ensuring the usage of the same fonts, paragraph, character spacing and other such intricate details. Note: This feature is only accessible to users who have upgraded to the premium version, however, there is a free 30-days trial you can utilise.

To achieve this, first launch WPS Office suite. In the taskbar on the left-hand side, you will see ‘App Center’ under which you will find ‘PDF to Word’. Click on that option and then drag and drop your PDF file in the pop-up box or click to look through your files and open the PDF file. Once you have added the PDF file, click on the green ‘Convert’ button. The file will then be converted to a Word doc and you can easily edit it now.You can also similarly convert PDFs to Excel or PPT files. WPS Office also recently added the ability to edit PDF files itself within the app, which is extremely convenient. There are also other paid features such as extracting all the text from a PDF and copying it, fixing broken files, and more.

Encrypting files

Secure your sensitive files on WPS Office by utilising the nifty encryption feature. In this manner, you can ensure that your files can only be accessed by validated personnel by inputting the password you have chosen. It is exceptionally easy to encrypt your files and we commend WPS Office for putting the option in the most intuitive place possible - the ‘Save As’ window. Go to Menu and then click Save As. Below the blue ‘Save’ button, you will see an ‘Encrypt’ option. Click on it and you can set a password to access the document, as well as a separate password to modify it. You can even go into Advanced options and chose different encryption types for some added security. Additionally, the Save As option also brings you yet another feature. You can save your document in multiple different formats, such as the archaic Microsoft Word 97 - 2003 format, in case you’re sharing it with someone still too attached to the good old days.

Skins and other customisations

Wps Office For Pc

If you enjoy customising the look of your apps, WPS Office offers ‘Skins’ that allows users to do just that. While the options aren’t plentiful at this moment, more should be added as time passes. There are dark and light-themed skins, festive skins, coloured-themes and even the 2016 Classic Word format in case you were attached to that format. There’s also a Custom tab that lets users construct their own custom skins by choosing a background colour or background image and by changing the font as well as its size. Furthermore, there’s an Icon tab next to the Custom tab, which only has the default icons as of right now that are already enabled, but we’re rooting for a lot more variety in future updates.

Mass personalised email/letters

Mass personalised letters or emails can be a boon, especially for office settings where numerous employees need to be emailed things such as payrolls, transcripts and more. It can even be used to mass print enve-lopes to different recipients. You can create personalised mass letters easily using WPS Office. Firstly, you must prepare the data you want to utilise on a spreadsheet. It could be as simple as the ‘Name’ and ‘Address’ of a set of individuals. Save this spreadsheet in the ET format once you’re done adding all the required information. However, ensure that the first row or header of each column is something that can be utilised by WPS as a reference variable, such as ‘Name’ and ‘Address’ as mentioned above.

Now, you can go ahead and prepare your letter after you have formulated your data source. Next, go to the References menu and then click on Mail Merge. You will see ‘Open Data Source’ on the top left of the screen, click on it and select the data source spreadsheet you created earlier. Place your cursor on the section of the letter where you want to enter your first data point, in this case - Name. Then click ‘Insert Merge Field’ and select the appropriate reference variable from your spreadsheet file. Repeat the same steps to add as many data points as needed. You can check if you’ve added the correct data by clicking ‘View Merged Data’ and then using the navigation options to switch between records.
Finally, you can click on ‘Merge to Different New Document’ to save each letter separately and in case you’re printing mass personalised envelopes or letters, you can just choose ‘Merge to Printer’ and select ‘All’ in the pop-up box to print all the numerous personalised letters.

Key Difference – WPS Office vs Microsoft Office

The key difference between WPS office and Microsoft office is that Microsoft office is feature packed while WPS office comes with limited features. WPS office is able to support many platforms including mobile while Microsoft office is limited in this regard. However, Microsoft is more popular among users. Let us take a closer look at both the office suites and see what they have to offer.

CONTENTS

1. Overview and Key Difference
2. What is WPS Office
3. What is Microsoft Office
4. Side by Side Comparison – WPS Office vs Microsoft Office in Tabular Form
6. Summary

WPS Office – Features and Requirements

WPS is an acronym for Writer, presentation, and spreadsheets. This office package was known previously as Kingsoft Office. The office suite supports Microsoft Office, IOS, Android OS and Linux. It has been developed by Zhuhai based Chinese software developer. WPS office suite is made up of three primary components: WPS Writer, WPS Spread Sheet and WPS Presentation.

The basic version can be used for free. A full featured professional version is also available for subscription. This product has been successful in China. It has also seen development under the name of WPS, and WPS Office.

Kingsoft was branded as KS office for a time in an attempt to gain international market. Since the launch of Office 2005, the user interface is very much similar to WPS Office. The office suite supports native Kingsoft formats in addition to Microsoft Office formats.

WPS office has a high performance and is a cheaper alternative to Microsoft Office. WPS office also comes with most features that a user needs to accomplish his work. It also has features like, save to pdf, mail merge and track changes.

WPS Office also supports a cloud element and has 1 GB free storage, which will help in auto syncing your files to online storage. It can be useful to save small text documents. These features give WPS office an edge over other free office suites.

Wps Office Uptodown

WPS Office only requires minimal system configuration, which means it can support even the oldest versions of Windows PC.

Although WPS Office comes with all these great features, the amount of cloud storage has yet to be defined. Another issue is the pricing model of the WPS Office suit.

Microsoft Office – Features and Requirements

Microsoft office was developed by Microsoft as applications and services. It was first announced in 1988 by Bill Gates. The first version of office came with Microsoft Word, Microsoft PowerPoint and Microsoft Excel. Over the years, it has developed to include many applications. It also comes powered with features like spell checker, visual basic for application scripting and OLE data. Under the Office business application brands, Microsoft has created an office development platform for business. In 2012, Softpedia reported that Microsoft Office is being used by over a billion users all over the world.

Microsoft comes in different versions and targets different end users. It is also capable of working in different computing environments. It’s mostly used version of Microsoft office is the desktop version. It is available for PCs that run Windows and the MacOS operating system.

What is the Difference Between WPS Office and Microsoft Office?

Summary – WPS Office vs Microsoft Office

WPS Office comprises of word processor, presentation, and spreadsheet modules. These bear a striking resemblance to Microsoft office applications. WPS office also comes with a cloud based integration similar to One Drive. The main difference between WPS Office and Microsoft Office is that Microsoft Office has more applications and features than WPS Office and is more popular among users.

Download PDF Version of WPS Office vs Microsoft Office

Wps Office Uses Pdf

You can download PDF version of this article and use it for offline purposes as per citation note. Please download PDF version here Difference Between WPS Office and Microsoft Office.

Wps Office Assistant

Image Courtesy:

Wps Office Medicare

1. “Antu application-wps-office.doc” By Fabián Alexis – (CC BY-SA 3.0) via Commons Wikimedia
2. “Microsoft Office 2013 logo and wordmark” By Original work: Microsoft CorporationThis SVG version: AxG at English Wikipedia – This SVG version: Own work )Public Domain) via Commons Wikimedia